Non-Profit Reduces IT Costs by 40% While Improving Security
A Scarborough-based non-profit needed to reduce IT spending while improving security and supporting remote staff. King of IT consolidated their infrastructure and implemented a cloud-first strategy.
Client Type
Community services organization
Size
45 staff across 3 locations
Location
Scarborough, Toronto
Timeline
10 weeks
The Challenge
The organization was struggling with IT costs and complexity:
Cost Issues:
• Paying for 3 separate IT vendors (one per location)
• Multiple overlapping software subscriptions
• Aging servers requiring expensive maintenance
• High per-incident IT support costs
Operational Challenges:
• Staff couldn't easily work between locations
• No standardized technology across sites
• Limited IT budget affecting program delivery
• Board concerned about data security
The Solution
King of IT consolidated and modernized their IT environment:
Cost Reduction
Consolidated 3 IT vendors into single managed agreement
Audited and eliminated redundant software subscriptions
Migrated from on-premise servers to Microsoft 365
Negotiated non-profit pricing on all services
Infrastructure Consolidation
Standardized workstations across all locations
Implemented single identity system (Azure AD)
Set up shared file storage accessible from any location
Deployed VoIP phone system replacing 3 PBX systems
Security Improvements
Implemented MFA for all staff
Deployed managed antivirus/EDR
Set up encrypted backup to cloud
Provided security awareness training
Ongoing Support
Fixed monthly cost for predictable budgeting
Help desk support for all 45 staff
Quarterly technology reviews
Annual strategic planning session
The Results
40%
Reduction in annual IT spend
$28K
Savings redirected to programs annually
3→1
IT vendors consolidated
100%
Staff can now work from any location
"Every dollar we save on IT is a dollar we can spend on the community. King of IT understood that from day one. They found savings we didn't know existed and made everything work better."
Executive Director
Scarborough Community Services
Technologies Used
Services Provided
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