How a Toronto Law Firm Secured Client Data with Microsoft 365 Business Premium
A growing Toronto law firm needed to modernize their IT infrastructure while meeting Law Society data protection requirements. King of IT migrated them to Microsoft 365 Business Premium and implemented comprehensive security controls.
Client Type
Mid-sized law firm
Size
35 staff (25 lawyers, 10 support)
Location
Downtown Toronto
Timeline
6 weeks
The Challenge
The firm was operating on aging infrastructure with significant security gaps:
Technical Issues:
• 12-year-old on-premise Exchange server nearing end of life
• File server with no off-site backup
• No multi-factor authentication on any systems
• Staff using personal phones for client communication
• No mobile device management
Business Risks:
• One ransomware email away from a devastating breach
• Law Society compliance concerns
• Senior partners working remotely couldn't access files securely
• New hires took 2-3 days to get fully set up with IT
The Solution
King of IT implemented a complete Microsoft 365 Business Premium solution:
Phase 1: Foundation (Week 1-2)
Migrated all mailboxes to Exchange Online
Configured custom domain and email routing
Set up Azure AD with single sign-on
Enabled MFA for all users
Phase 2: Security (Week 3-4)
Deployed Microsoft Defender for Business on all endpoints
Configured Conditional Access policies
Implemented Data Loss Prevention for sensitive documents
Set up Safe Links and Safe Attachments for email
Phase 3: Productivity (Week 5-6)
Migrated 2TB of files to SharePoint Online
Configured Teams for internal collaboration
Set up Intune for mobile device management
Trained all staff on new systems
The Results
100%
Reduction in spam reaching inboxes
4 hours
New employee setup time (down from 2-3 days)
$0
Security incidents in 18 months since migration
35%
Reduction in monthly IT costs
"We went from worrying about security every day to not thinking about it at all. King of IT handled everything—we just came in one Monday and everything worked better."
Managing Partner
Toronto Law Firm
Technologies Used
Services Provided
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